Event planning
A practical catering checklist before event day.
Most catering problems are easier to prevent than to fix. These are the details worth locking down before the food leaves the kitchen.
Step 1
Guest count
Start with the best headcount you have, then decide whether you want exact portions or a little cushion for bigger appetites and leftovers.
Step 2
Service style
Decide whether the event needs simple pickup, delivery, a buffet setup, or staffed full-service catering. The service style changes the timeline and equipment needs.
Step 3
Date and meal time
Work backward from when guests will eat. Build in time for access, setup, traffic, unloading, and any venue restrictions.
Step 4
Venue access
Confirm where vehicles can unload, whether stairs or elevators are involved, where food can be staged, and who will be available to receive the order.
Step 5
Menu and dietary needs
Choose the core menu first, then flag allergies or dietary needs early enough for the catering team to plan accurately.
Step 6
Final confirmation
Reconfirm guest count, address, contact person, timing, service type, and any changes before the event so there are no surprises on event day.